Troop Guidebook

St. Rita Catholic Church has sponsored Boy Scout Troop 161 since 1950. Since that time, hundreds of young adults have had the rewarding experience of learning skills, enjoying fellowship and gaining very useful knowledge that has assisted them in becoming leaders of our community and valuable contributors to our society.

The following material has been written to assist new Scouts and their families in learning some of the Policies, procedures, and rules that have helped our Troop remain successful and enhance each Scouts enjoyment of the program.

The program is for the Scouts and is as successful and rewarding as each of us makes it.

Troop 161 has gained its success by being flexible and adapting to the changing times and interests of its members. Everyone's thoughts and suggestions to make this a better program are always welcome.

The mission of the Boy Scouts of America is to prepare young people to make ethical choices over their lifetime by instilling in them the values of the Scout Oath and Law.

TABLE OF CONTENTS TOC \o "1-1" \h \z

1. TROOP MEETINGS

Troop meetings are held every Monday, Labor Day to Memorial Day (except for the fourth Monday of the month), 7:00 to 8:30 PM in the St. Rita Church Hall (beneath the church, enter the East door immediately around the corner from the Church’s main entrance). During “Super Summer” (Memorial Day to Labor Day), meetings are generally held 6:30 to 8:00 PM, though sites and times may differ depending on the activity.

Exceptions due to outings, holidays, etc. are noted in the Quarterly Calendar of Events published and distributed at the Court of Honor program. We share our facilities with many other groups at St. Rita, at times things will come up and we may have to change/cancel a meeting with very short notice, for example, funerals. We will do our best to notify everyone prior to the meeting, but please understand that we may only have a very short period of time and we will do our best.

It is the expectation of the Troop for the Scout to participate in the full scout program. If attendance by a Scout falls below 30% during a three-month period, the Scout will be considered "going inactive." If attendance remains below the 30% margin for an additional 3-month period the Scout will be deemed inactive and dropped from the Troop Roster. If you need or would like to be excused for some reason, be sure to inform the Senior Patrol Leader and Scoutmaster. Scouts serving in leadership positions have as higher expectation for attendance and should refer to the Leadership Position Handbook for these attendance requirements. If you have been dropped from the roster, you may be added back by requesting enrollment with a Boy Scout Membership Application obtained from the Scoutmaster or the Boy Scout Office.

2. ADVANCEMENT NIGHTS

Advancement Nights are held periodically. These nights are designed to allow Scouts to come to the designated meeting place (usually the Church Hall) and work on advancement. For those Scouts that have not completed the rank of First Class, we attempt to have some adults/Scouts present that can help them complete some of the advancement requirements. For those Scouts above the rank of First Class, we invite the Scout to make arrangements with a Merit Badge Counselor to work on a Merit Badge. This meeting is only for those who want to work on advancement. These meetings do not count for attendance and they are optional.

3. COURT OF HONORS (COH)

Once each three months, presently in March, June, September and December, the Troop Court of Honor meeting is held to recognize and award each Scout with achievements earned during the prior three months. This is a formal/ceremonial type of meeting and parents/guardians plus family are expected to attend in support of their sons. This also provides an opportunity for each parent/guardian to learn more about the upcoming Troop events, as well as hear details of these events. We also try to show a slide presentation of the past three months activities. Scouts are expected to be in full Scout uniform for Court of Honor.

4. TROOP OUTINGS

In addition to regular meetings, the Troop attempts to provide at least one additional activity per month that will enable each Scout to enhance his learning experience and to utilize and enjoy the rewards of the skills learned. Some examples of past and potential future activities are:

- Campouts - State Parks in the States of Wisconsin, Illinois, and Indiana are used, along with facilities of various BSA Councils.

- One-Day Outings - Museums, Hikes, Sporting events (Admirals, Wave, Brewers game), etc.

- Week long summer camp at Robert S. Lyle Scout Reservation, located near Elcho, WI (north of Antigo).

- High Adventure Program (for First Class Scouts 13 years or older by January 1 of the year the event is scheduled) - Flambeau River Canoe Trip, Rock Climbing at Devils Lake, Whitewater Rafting on Pesitgo River, Porcupine Mountain Backpacking, and the Troop's most exciting program the two week trip to Philmont Scout Ranch on the southern tip of the Rocky Mountains (Philmont is for Scouts who are First Class and 14 years old on January 1 of the year the event is scheduled).

- All programs are based on Scout and parent/guardian input. If you would like to see something new, please bring it up to the Patrol Leaders Council, Troop Committee, or Scoutmaster.

5. PERMISSION SLIPS

Permission slips must be turned in two weeks prior to participation in each and every outing. Permission Slips are to be returned to the Scout Incoming Mail Envelope present at each meeting or event. Turn in slips separately from all other incoming Scout mail/payments/etc. A parent or guardian must sign permission slips. These slips authorize the adult leader in charge to seek medical assistance should a Scout incur an accident or become ill. Depending on the seriousness of the problem, parents/guardians may be notified. If for some reason you misplace the permission slip, a handwritten substitute will be accepted provided it is signed, dated, and is worded as follows:

I give permission for my son(s)_______ to accompany Boy Scout Troop 161 on the ______(Name of Outing)________ outing. In the event I cannot be reached in an emergency, I give permission to the physician selected by the leader in charge to hospitalize, secure proper anesthesia or order injection or surgery for my son.

A permission slip that is signed by anyone other then the parent/guardian will not be accepted.

Any Scout not furnishing this permission slip will have to be left behind, and any consequences resulting from this action will be the responsibility of the Scout and/or parents/guardians. Permission slip forms for each outing and activity are attached to the Court of Honor handout.

There is a place on the permission slip for the parent/guardian to indicate if they will be available for transportation to or from the event and whether or not they will participate in the outing. Parents/guardians are encouraged to take part in several (or more) of these monthly outings yearly. See the Parent/Guardian Participation section of this Troop Guide.

6. REQUIRED CLOTHING/EQUIPMENT

All Scouts are required to wear the basic Scout uniform to all scouting activities. The uniform is described in Appendix A of this guide. Insignia guidelines are located in the inside cover of the Boy Scout Handbook or at the Scout Council Office Trading Post. Official scout trousers are not required. All items are available at Scout Council Office located at 2319 Northwestern Ave. Racine, WI. During "Super Summer" Scouts are permitted to wear the red Troop T-shirt and Cap (See description in Appendix A) which can be obtained through the Troop Trading Post Manager.

The Troop does not allow Scouts to use their own tents on campouts because it is our responsibility to maintain quality shelter for the youth members. We do not want to support many different tenting options so we require the Scouts to use our Tents. Adults may use their own tents providing the leadership of the Troop approves it and the tents meet the standards of the Boy Scouts of America.

· CELL PHONES, Radios electronic games, etc. (unless they remain in the transportation vehicle at all times AND are used only on the trip to and from the event AND are approved by the driver of the vehicle (i.e., it is preferred that you don't even bring them).

· Drugs OF ANY KIND. Required prescription drugs and non-prescription drugs must be given to the outing leader by parent/guardian prior to departure with persons name and written instructions for use. All medicines should be in the original container. Please see Troop Safety and Health Section of this Handbook

· Excessive amount of snack food or candy (unless willing to share with the entire Troop).

7. SPECIAL RULES

In the interest of the safety of all Scouts, as well as the enjoyment and success of the scouting program and learning experience, common sense and good conduct is required at all times.

The following special rules should be noted and adhered to and apply to both the Scouts and the Adult Scouters:

· NO use of cutting tools (ax, knife, etc.) or matches without successful completion of Totin Chip Training (This rule applies to Scouts and adults).

8. PATROL SYSTEM

The Troop operates on a Patrol system. Each Patrol is comprised of approximately eight (8) to ten (10) Scouts. Each Scout is assigned to a given Patrol, with a patrol emblem to be worn on the uniform. Patrols are encouraged to operate as independent units for many of their activities, such as camping trips, summer camp, etc. Patrol meetings, in addition to regular meetings, are encouraged and recommended. Each Patrol will periodically elect their Patrol Leader. Scouts desiring to change from one Patrol to another may do so with the approval of the Scoutmaster.

9. COMMUNICATIONS SYSTEM

As boys develop into adults, it is essential that they assume certain responsibilities of listening to announcements and taking necessary notes to insure that the Scouts are aware of upcoming activities and other pertinent information. At each Troop meeting various announcements are made pertaining to updated information that may be additions or changes from the most recent Court of Honor handout and Quarterly Calendar of Events. If a Scout is unable to attend a regular Troop meeting, he is responsible for contacting his Patrol Leader or another patrol member to obtain any information from that meeting.

Communications outside of a regular meeting will be passed by telephone through the Senior Patrol Leader to each Patrol Leader and subsequently to each Scout. If a Scout has questions about meetings or an outing, they should first consult their Quarterly Calendar of Events. If they should still need more information they should call their Patrol Leader.

If you find you are not receiving required information, first discuss it with your Scout and their Patrol Leader. If you need additional assistance, contact the Scoutmaster or a member of the Troop Committee so any problem can be corrected on a timely basis.

If any parent/guardian or Scout has a concern for safety, please contact the Scoutmaster or a Troop Committee Member immediately.

The Troop uses Yahoo Groups, an electronic e-mail communications system, to distribute information to all Troop members. On a weekly basis, Mr. F generates an electronic e-mail broadcast referred to by the Troop as the “Boy Scout Broadcast (BSB).” It is very important that you look for this communication as it will contain up to the minute information about Troop plans and more importantly any last minute changes to the current week’s planned event or schedule. Our present supplier of this newsletter is “Yahoo Groups.”

Upon joining the Troop, we ask that each family provide at least ONE (but more is fine) e-mail address to become a member of the group. Shortly thereafter, you will receive an invitation to join the group. It is important you respond to this e-mail in order to complete the registration process. This private e-mail newsletter group only has two people who can post and we try our best to only send one e-mail per Troop meeting. This e-mail newsletter is not used for any non-scouting purposes and all messages are to enhance your Scouting experience. If you do not have e-mail access it is your responsibility to make sure you read these newsletters that are posted on the bulletin board at the entrance of the meeting location.

This group is similar to the weekly broadcasts (BSB’s) but is a TWO-way communication channel to be used by the Troop Committee Members to discuss issues of the Committee to reduce time at meetings.

10. COST OF SCOUTING

The Troop desires that all boys be able to participate in the scouting program regardless of their personal financial situation. Because of this, various fundraising projects are a regular part of the Troop activities. Some of the past and current activities are:

Some of the money earned from these events goes towards supporting the general operation of the Troop in addition to providing the Scouts with Merit Badges, awards, Troop meeting supplies, camping equipment, etc. The balance of the earnings from a fundraiser is allocated as a credit to individual Scout Accounts, maintained by the Troop for the Scout, based on their individual participation in the event. Parent/guardian participation may also effect funds distribution. All Scouts are required to participate in various fundraisers in order to insure that the financial requirements of the Troop are met.

Credits accumulated in a Scout Account can be used by a Scout to pay event/outing/camping fees (the cost of an outing). Funds may not be withdrawn in cash or for any other purpose. Scouts leaving the Troop or graduating to Adult Leader (at age 18) will have their Scout Account credit balance expire. Account balances are published individually with each Court of Honor handout.

Normally the cost of each outing is published in the Quarterly Calendar of Events. Discounts are often provided for early payment. Early knowledge of which Scouts will be participating in an activity greatly helps in the event planning stages. Scouts who sign up for an event and later are unable to attend must notify the Scoutmaster (or an Assistant Scoutmaster) PRIOR to the event. In order to get a refund for the fees paid for the event the Scout must make a written request to The Troop Committee. The request should include the name of the event, the date you notified Scoutmaster, and the reason for not attending. The Troop Committee reserves the right to determine the refund amount, if any, since various registration fees must be paid and supplies must be obtained in advance.

Besides the outing cost, some events require the purchase of food or supplies. The event/outing fee does not cover these (unless otherwise stated). Normally each Patrol plans it's own menu for an outing and one Scout from the Patrol is elected to purchase the food. It is the duty of each Patrol member to promptly reimburse the Scout buying the food/supplies for the Patrol. PLEASE make sure that whoever purchased these supplies gets repaid. For those Scouts that cancel out of an outing and where food has already been purchased, the Scout is obligated to pay for this food. If the Scout who purchased supplies is having trouble collecting the money, please inform the Scoutmaster.

Based on the length and timing of the travel for an event, there are times, as determined by driver (or by consensus of the passengers in a vehicle), the vehicle will stop for gas, supplies, ice cream, or other vital necessities. It is suggested, however optional, that a Scout carry with them on an event $5 to $8 to be able to purchase miscellaneous food or supplies during these stops.

When the Troop collects funds we ask that all moneys be turned in via a "Money Collection Envelope". These envelopes are provided by the Troop and may be obtained at any Troop meeting or event. If you do not have one available, you may use an alternate envelope and place your name, purpose, amount paid, and method of payment (i.e. cash, check or from the Scout's account) on the outside of the envelope. We ask that payments, to the extent possible, be made in the form of a check or from the Scout Account to avoid having large amounts of cash on hand on the payment due dates. Checks should be made out to "St. Rita's Boy Scout Troop 161".

Our Scouts have reached the age where they should have enough responsibility to fill out a Money Collection Envelope. Our Scouts know what outings and events they want to attend, and should sign up for them. This greatly helps eliminate the confusion the Scouts have as to whether or not they have signed up for an outing. Many times a Scout will think that their parents/guardians have signed them up, so they don't. They end up signing up late and paying extra or missing the event entirely because they didn't sign up at all. Most of the time the Scouts are reminded at Troop meetings, the parents/guardians are not. Parents/guardians, please encourage the Scouts to take this responsibility to do this themselves. Scouts, please let your parents/guardians know that you have taken care of the Money Collection Envelope and let them just fill out the permission slip.

When complete, return the Money Collection Envelope to the Scout Incoming Mail Envelope available at each Troop event. When returning permission slips, DO NOT place them in a Money Collection Envelope, rather place them separately and directly into the Scout Incoming Mail Envelope.

Financial Assistance is available for any Scout who is unable to be fully involved in Scouts because of financial need. Please let the Scoutmaster or a Troop Committee member know if this help is necessary. Use of this assistance is STRICTLY CONFIDENTAIL.

The Troop financial records are always available for review by interested parents/guardians. If you have any comments or concerns about the financial management of the Troop don't hesitate to contact the Troop Treasurer or a member of the Troop Committee.

11. ADVANCEMENT

Since the Scout Advancement Program is an integral part of the learning experience, each Scout is encouraged and expected to set certain attainable advancement goals and achieve them in a reasonable time. All Scouts are required to fulfill the requirements to progress to the next Scout Rank.

Responsibility for monitoring advancement progress rests PRIMARILY with the Scout and then the Scout’s parents/guardian. While the Scoutmaster monitors advancement, it is not the Scoutmaster's primary responsibility to see that advancement is achieved.

Scouts encountering difficulty in attaining their goals are encouraged to discuss any specific problems with the Scoutmaster. Parents/guardians are welcome to join in these discussions. A Scoutmaster Conference or Board of Review may be requested at anytime to address an issue of concern.

We ask that the parent/guardian work with their son on their rank advancement from the time they join the Troop through the rank of First Class. The requirements for these ranks are outlined in the Boy Scout Handbook and the parents/guardians should read through these and test their son on what they know. If your son understands the requirements, then you may sign them off with the exception of Scout Spirit, Scoutmaster Conference, and the Board of Review.

Scouts that are First Class or above are required to seek out Merit Badge Counselors. Merit Badge Counselors are adults that have knowledge of the particular skill the Merit Badge is focused towards; for example, the Personal Management Merit Badge Counselor may be a Banker, Accountant, or participant in some other area of the financial services industry. The Troop maintains a list of counselors that are available, both within our Troop, and outside our Troop. The parents/guardians' responsibility is to ENCOURAGE their son to achieve the next rank. The SCOUT should contact these counselors and make arrangements with them to get the Merit Badge requirements completed.

Parents/guardians, if your hobbies or employment fall under one of the Merit Badge titles, please let our Advancement Committee know and they will give you the necessary information needed to become a Merit Badge Counselor. YOUR HELP IS NEEDED and you HAVE a skill.

After the scout completes all the requirements for the Rank Advancement they should request a Scoutmaster Conference. Conferences can be requested one week before any Troop Meeting or Advancement Night by contacting the Scoutmaster.

After the Scout completes the Scoutmaster’s Conference they may request a Board of Review. Board of Review Night’s are established by the Advancement Committee and published in the Troop's Quarterly Calendar of Events distributed at each Court of Honor. Contact the Board of Review Chairperson to make an appointment.

It is Troop policy that the Scout must wear Class A Uniform (see Appendix A) for the Scoutmaster’s Conference and Board of Review. Any Scout not attending in a complete Class A uniform will be asked to reschedule their appointment when they can attend in a complete Class A uniform.

Once the Scout completes any advancement the Scout must turn in this information to the Advancement Chairperson/or designee. Failure to turn in advancement to the Advancement Chairperson will cause the Scout not be recognized at the next Court of Honor. The responsibility to turn in the information is that of the SCOUT and NOT the Board of Review staff, Scoutmaster, Merit Badge Counselor or any other person that has assisted in the advancement process. Once again let it be restated, turning in advancement to the Advancement Chairperson is the responsibility of the Scout!

Awards for advancement, achievements or other special recognition will be distributed as follows:

· The actual Merit Badge, award, or other special recognition will be procured and awarded to the Scout at the earliest possible Court of Honor following the fulfillment of the requirements.

· A formal recognition and written certificate will be awarded for each achievement earned at the Court of Honor, providing the Scout is in full and proper uniform.

· Scouts are required to keep track of any documentation (Merit Badge and Rank Advancement Cards) issued to them from the Advancement Committee. In the past, these documents have been critical in resolving unforeseen errors in achievement records when processing advancement requests. This may be extremely important at the time an Eagle Scout Application is processed.

The Troop Committee wishes to make the point that full parental/guardian support and attendance is very vital at each Court of Honor. Scouting is a family function/organization. Please make all efforts to be in attendance. All of the family (and friends) are welcome.

Scouts are reminded that notification must be given to the Advancement Chairperson for all achievements so they can be recorded and awarded. This must be done at least two weeks prior to the Court of Honor. The Troop does reserve the right to withhold any advancement if the Scout is not in full uniform.

12. DAMAGE TO TROOP EQUIPMENT/PROPERTY

Since the Troop has invested a great deal of money in equipment for the use of many Scouts, each Scout is expected to use and care for it better than if it were his own. Deliberate or negligent damage by any Scout will be cause for such Scout to be responsible for the repair, replacement or reimbursement to the Troop for the cost of such repairs/replacements.

13. TROOP SAFETY AND HEALTH

At Troop 161 we consider safety of each and every Troop member to be very important. At times the Troop will participate in activities with slightly higher risk than the average activity. Before you sign any activity permission slip you should fully understand the scope of the activity. If you are concerned or uncertain, ask!!

The health of the Scouts is very important to us. In order to attend activities and outings as a Troop, we require a completed Class 2 Medical Form be on file for every Scout dated within the last three years, accompanied by a Class 1 Medical Form which must be updated annually (this is consistent with the documentation required by Boy Scouts of America for camping at council camps). These forms will be distributed via the Troop and the deadline for update is the first Monday of June each year. Adults 40 and older must complete a Class 3 Medical Form on a yearly basis. If you have any questions please contact the Troop’s Medical Coordinator for the latest information.

Medical Forms are maintained for all Troop activities. Scouts participating in Council events like Order of the Arrow, Jamboree, Philmont should maintain a copy to be handed into the leaders of these events (which may not be a member of our Troop). Our medicals are stored locally within the troop and not at other levels of the Boy Scouts America. The information on these medicals is confidential but for the sake of safety of the Scout/Adult this information may need to be shared with the leaders of the Troop to provide the quickest and most accurate treatment for the Scout/Adult in emergency situation.

By policy of the Boy Scouts of America no Scout/adult may self medicate themselves on outings. All MEDICATIONS must be turned in to the person in charge of the outing for safekeeping. This would include prescription medications as well as ALL over the counter medications (i.e. aspirin, cold medication, and allergy medications). All medications should be given to the leader in charge, in their original containers, prior to departure. Please make sure that complete instructions are included with these medications.

For the safety and health of each member of the Troop we will use (but are not limited to) the rules described in this booklet as a guide. Disciplinary action will be taken for failure to adhere to these rules, the severity of which will depend on the infraction that occurred.

14. DISCIPLINE POLICY

During all events and activities the Scouts are expected to live up to the rules established by the Boy Scouts of America, the Troop, and the leaders. In the event any Scout (or adult) does not follow these rules or threatens the health or safety of any of its members, the leader in charge may take immediate remedial action, including but not limited to immediate suspension from that activity. The leader in charge of the specific event may reinstate the individual. If the Troop Committee authorized the suspension, a reinstatement request must be made to and approved by the Troop Committee. Should such actions reoccur by the same Scout or adult they may be subject to permanent dismissal from the Troop upon the decision of the Troop Committee. ALL POLICIES OF THE BOY SCOUTS OF AMERICA WILL BE ADHERED TO AND STRICTLY ENFORCED.

15. PARENT/GUARDIAN PARTICIPATION IN SCOUTING

It is recognized that parent/guardian interest in scouting varies, for many reasons. The benefits that the Scout receives are directly proportionate to both the QUALITY and QUANTITY of parent/guardian support and participation. Please keep this in mind when your help is requested. In addition, encourage and assist your Scout in obtaining the most out of scouting. He needs your support!

Any suggestions or questions that parents/guardians may have are more than welcome, present them to any Troop Committee member or send a note with your Scout to any meeting. All parents/guardians are welcome to become a Troop Committee member and/or attend Troop Committee meetings.

In order to insure a successful program, parents/guardians will be required to occasionally participate in an outing and/or provide transportation. A minimum of two adult leaders and a minimum ratio of 1 adult per 8 Scouts is required on every outing.

Parents/guardians are expected to help with transportation at least a couple times each year. If adequate transportation cannot be arranged for an event some Scouts may not be able to attend. Those Scouts that are at the top of the list for attending will be those Scouts whose parents/guardians have participated the most in previous Scout activities.

Periodically, Troop parent/guardian meetings are held to solicit suggestions, comments and ideas on how to enhance the program. Troop financial information, as well as future Troop plans, are normally available at these meetings. PLEASE BE THERE - The Troop needs the support and input from all its Scout parents/guardians.

When adults participate in a leadership position or program we strongly encourage that a Boy Scout uniform be worn. This sets the example for the Scouts and demonstrates support for the boys and the program.

In addition to uniforms, adult troopwear is available from the Troop. See the Troop's Trading Post Manager.

16. GUIDELINES FOR TROOP 161 PARENTS/GUARDIANS

Over the years we have observed some things that help support the objectives of our Troop and also help our young men to understand the ideals of scouting. This is an effort to help everyone (Scouts and adults) to have a common understanding the basic working of a successful Scout program. Please feel free to contact the Troop’s Committee Chairman or Scoutmaster if you have any questions.

· Mothers and fathers are encouraged to get involved in the activities of the Troop.

· Keep abreast of Troop activities; this would include meetings as well as outings.

· Provide an email address to enhance communications between the Troop and your family.

· Attend quarterly Court of Honor’s to recognize our Scouts/sons for their advancement, regardless of whether your son is getting advancement or not.

* Volunteer to go on scout outings, including campouts.
* Volunteer to help with transportation to and from scout events.
* Volunteer to be a merit badge counselor.
* Be a role model for all the youth.

· When you are participating with the Troop on any activity (campout, field trip, etc.) you can take appropriate action to correct any Scout’s behavior that is not “scout like”. In other words, do not wait for the Scoutmaster, Assistant Scoutmaster or Scout Leadership to correct a Scout who is acting in a manner that is not supporting the scouting ideals. Here are some examples of behavior that any adult can and should comment on immediately:

* Disrespect for the uniform (including inappropriate wearing of the uniform, hats, etc.).

· Avoid making decisions, or providing direction when Scout leadership (Patrol Leaders, leadership corps, Assistant Scoutmasters, Scoutmaster) should be making the decisions. When in doubt about this, consult the Scoutmaster or experienced adult troop leaders.

· When on troop outings (especially campout and in particular long-term campouts) it is a temptation to be too much of a parent. You need to be there as a roll model and resource for all of the scouts. Problems like homesickness are only complicated by a parent who is “mothering” or “fathering” his or her Scout.

17. YOUTH PROTECTION TRAINING PROGRAM

ARE ALL LEADERS YOUTH PROTECTION TRAINED?

Troop 161 is an all-volunteer organization chartered by Boy Scouts of America Southeast Wisconsin Council and sponsored by St. Rita Catholic Church. As part of the youth safety guidelines mandated by these organizations, adults that wish to participate in the program (including simply driving youth to events) must complete the BSA Youth Protection Training Program (YPTP).

It should be noted that the training conducted by Boy Scouts of America is the only recognized training program for this subject conducted outside the Catholic Church that is recognized as meeting the Church’s requirements.

Our Troop requires certification that an adult has completed this training within the three proceeding years from the beginning date of an activity.

1. In-person training (3-hour class) as offered from time to time by SEWI Council.

The program is completed on-line and within a few days of completion a certification is returned by e-mail to the successful participant.

Upon completion of the YPTP, a copy of your certificate of completion must be presented to the Troop’s Training Coordinator to be recognized as YPTP trained.

If you do not have Internet access, please contact the Troop Committee Chairman or Mr. F. We can arrange for computer time at CBTL. Internet service is also available at the library but you will need to submit the e-mail address of mrf161@metalworkingsysytems.com so that you completion certificate will be forwarded to a valid e-mail address.

18. LEADER/DRIVER RESPONSIBILITY

HAVE YOU CONDUCTED A VEHICLE SAFETY REVIEW?

First, we want to thank you for volunteering to help transport the Scouts of Troop 161. Without you, we would not be able provide a quality program to your youth. THANK YOU.

The Troop uses the resource of the parents/guardians to provide the transportation and the leadership for our outings. When accepting this responsibility we ask that as a leader you do your best to be an example of good scouting and act according to the Scout Oath and Law as well as (but not limited to) the rules of this Troop Guide. You are being looked at as a role model for our Scouts. As a driver we demand that when you show up to drive for an outing that you and your vehicle are in good driving condition. We cannot take the risk of anything less. The Troop cannot tolerate an impaired driver due to alcohol or drugs and a driver may be asked by the Troop Leadership not to drive if there is ANY concern that this may be a problem. If any parent/guardian has a concern that one of our drivers may be impaired please bring it to the attention of the leader in charge of the activity. Your son’s safety is our first concern. We live by the motto "SAFETY FIRST"!!

1. Drivers must be 21 years of age or older and possess a valid drivers license.

2. A member of the Transportation Committee will confirm with the driver that he/she will be needed.

3. Boy Scouts of America requires that a Tour Permit be submitted two weeks prior to an event requiring transportation. This document includes the driver’s name, driver’s license number and insurance coverage information. Only the drivers shown on the tour permit will be covered by the Boy Scout’s insurance policy.

4. Scouts, drivers, or adults who leave a scouting event prior to its’ conclusion must “check-out” with the event leader (Scoutmaster) or the assistant event leader (Assistant Scoutmaster or Transportation Committee Member).

7. Drivers may not be under the influence of alcohol, any drug, or any medication that would impair their ability to drive.

8. Drivers will adhere to the smoking policy of BSA, including the time they are in their vehicles and transporting youth.

9. Drivers will be eligible to attend the event at a reduced rate (usually free).

10. Drivers may receive reimbursement for mileage, tolls, and parking fees. Use the Money Collection Envelope process to submit expenses. See Appendix E of this Troop Guide for additional information.

All vehicles MUST be covered by a public liability and property damage liability insurance policy. The amount of this coverage must meet or exceed the insurance requirement of the state in which the vehicle is licensed. It is recommended, however, that coverage limits are at least $100,000/$250,000/$100,000 or $250,000 combined single limit.

Policy of the Boy Scouts of America (BSA) as published in Guide to Safe Scouting:

It is essential that adequate, safe, and responsible transportation be used for all Scouting activities. Because most accidents occur within a short distance from home, safety precautions are necessary, even on short trips:

2. All drivers must have a valid driver's license that has not been suspended or revoked for any reason.

3. An adult leader (at least 21 years of age) must be in charge and accompany the group.

5. All vehicles must be covered by automobile liability insurance with limits that meet or exceed requirements of the state in which the vehicle is licensed. It is recommended that coverage limits are at least $100,000/$250,000/$100,000. Any vehicle designed to carry 10 or more passengers is required to have limits of $250,000/$500,000/$250,000.

6. All traffic laws must be followed. Do not exceed the speed limit. Adjust speed downward if conditions warrant.

1. In order to drive youth, a driver must be 21 years of age; drivers' 18- 20 may transport gear only. Anyone not fitting these requirements may not be covered by the our Tour permit

2. Driver’s MUST NOT be under the influence of alcohol or ANY drug, (prescription or non-prescription) that might lead to the impairment of one’s ability to safely drive

3. We ask that our drivers carry Proof of Auto Insurance covering the vehicle they are driving while participating in a Scout activity.

4. Seeing your cargo are youth, we expect that your vehicle is mechanically sound, maintained, and if subjected to a safety inspection, would be judged worthy for highway use.

As a driver for St. Rita’s Troop 161, I pledge to review, obey, and adhere to this Policy before providing any transportation to the Scouts/adults of the Troop. If I am unable to meet and fulfill these requirements, I will ask that I be excused from my driving assignment. In the event this were to occur, I understand that I have the full support and respect of the Troop in making this decision, knowing that the ultimate safety of Troop members is paramount.

19. INSURANCE

HEALTH – Primary insurance rests with that of the individual insured. Secondary Insurance coverage (including potential coverage for the out-of-pocket deductible) provided by Boy Scouts of America – See Appendix G.

20. PRIVACY POLICY – February 2003

The goal of St. Rita’s Troop 161 is to provide a quality youth program, within the framework of Boy Scouts of America to boys in the greater Racine, WI area. We realize that you are concerned about your privacy and that of your Scout. Please take the time to read this Privacy Policy. Questions, comments, and/or concerns should be directed to the Troop Committee via the Troop Committee Chairman.

Certain personal information is collected about program participants as a matter of Policy by Boy Scouts of America (BSA). This information is required to fulfill the needs of the BSA in providing program and to insure the safety of all participants. Examples of necessary forms that collect personal data include:

§ The information required by BSA to become a registered member (BSA Registration Form).

§ Information required by BSA to participate in an activity or provide support to an activity (i.e. driver’s license, vehicle, and insurance information required from an individual to become a driver for an event and for the Troop to obtain the necessary Tour Permit).

§ Health information required to fulfill the health needs of Scouts and Scouters and/or for proper medical attention in the event an emergency would occur (BSA Health).

Troop 161 has a Policy of only collecting that information required by National BSA Policy to conduct its program. Unless you voluntarily provide other certain information, Troop 161 does not collect other personally identifiable information.

As an all-volunteer organization, any number of people are involved in delivery of the Scout program. We make reasonable effort to limit the distribution of collected information within the Troop. We hope that all individuals in receipt of personally identifiable information will treat it with the respect it deserves, as if it were their own, and within the guiding principles of the Scout Oath and Law.

Troop 161 DOES NOT sell or otherwise make available personally identifiable information to any person or organization unless authorized by the person submitting the information, or required by law.

FOOTNOTE REGARDING GENERAL INFORMATION

Current information is critical if an emergency arises. Please include the Troop in the list of parties to be notified when important information changes (emergency phone numbers, addresses, alternate contact numbers, medical information, medical insurance information, auto insurance information, etc.).

FOOTNOTE REGARDING HEALTH INFORMATION

It goes without saying that we highly value the youth that participate in our program. Paramount to this is the health (mental and physical) and safety of all participants. We encourage you to share information with us to meet these means. Information shared with the Scoutmaster or Troop Committee Chairman will be treated in a highly confidential manner. Some examples:

A youth who wets his bed. It might be important to us to know so we can quietly help him by arranging to wash his sleeping bag and not be embarrassed by his peers.

A youth who has been having current issues because something has happened in their life (family death, traumatic experience, dealing with maturing, or maybe depression).

A Scout who changes medications between medical forms. It was important for us to know, especially if the Scout is not dealing with the change well.

21. TROOP 161 FAMILY FUND

In 2002, families and friends of Troop 161 established a fund known as the “Troop 161 Family Fund.”

Boy Scout Troop 161 has helped develop many boys to young men in its rich history that began in 1950. Over the years, the Troop has developed many friendships and become one big family. This Troop family changes as the years go by, younger Scouts join and older Scouts graduate out of the program. Even if the Scout or the parents of a member of Troop 161 are not as active in the program any more, does not mean that these people don't support the efforts of the Troop. The Troop 161 Family Fund campaign was developed to give these people an opportunity to continue to support a program that may have had a great influence on their own live or their families’ life.

This Fund was created to fund items outside the traditional Troop budget. Items include such things as the sound system we use at the Annual Troop Recognition Dinner. In addition, the Troop has been a generous financial supporter of the Southeast Wisconsin Council, particularly its camp properties, Robert S. Lyle Scout Reservation and Camp Oh-Da-Ko-Ta. We have also helped to fund high adventure expenses and training for both Scout and Adult Leaders in the past.

In 2003, proceeds from the Fund were used to purchase a 21x21 pavilion in the Eco-Con area at Robert S. Lyle, in recognition of Mr. F’s 30 consecutive seasons of attendance at camp. This building provides open shelter for this activity during the summer’s operation and provides secure storage during the winter months.

Troop members with extraordinary artistic ability donate their talent from which a yearly calendar is created. These calendars are “sold” and form the basis from which additional solicitations are made. Pledge levels are based on the Ranks of Scouting and just like in the Scout program participants are encouraged to advance in rank.

It must be noted, however, that this effort cannot replaced the current fund-raising efforts of the Troop (wreaths & popcorn), nor be a substitute for the SEWI Council’s annual Friends of Scouting Campaign.

Watch for our calendar each December and become a supporter of the “Troop 161 Family Fund.”

REMEMBER

TWO-DEEP LEADERSHIP!!

(It’s the rule!)

Appendix A – Uniform Information

· Web belt with brass buckle or leather Scout belt (such as Lyle, Philmont, Jamboree, etc.)

Troop Class B - Red T-shirt - means that ALL youth and adults are expected to wear the Troop Red T-shirts with the Troop’s Red hats.

Other Class B - means any Scouting type shirts, Camp Lyle, Philmont, BSA issue, etc.

Shirt - Shirts should be worn tucked in the pants, all buttons buttoned except the top neck button. Each shirt should have red shoulder loops, Troop numbers, Council strip, 50 year bar, rank, patrol, world crest, quality unit patches and badge of office if the Scout(er) is entitled to wear one. An activity patch such as Lyle Patch, attendance button, Philmont Arrowhead etc. are optional on the right pocket. If you have any questions about patches please consult the newest Insignia Control Guidebook available at the Boy Scout office or ask a member of the Troop Committee or your Patrol Leader.

Pants - While Scout Pants are not required, wearing them certainly contributes to “setting the example” and Scout spirit.

Belt - The Web belt should be adjusted from the back of the buckle, (you may NOT want to cut off the excess to allow for growth) so that the brass end of the belt is no more than 1 inch from the buckle. It should be laced through the belt loops. The belt should contain a fob (advancement beads).

Neckerchief - neckerchief scarves should be worn tucked neatly under the shirt collar with the neckerchief slide of your choice. Leadership Corps and adult Scouters may wear bolo ties.

Headgear- The policy on headgear is that the Scouts(ers) may only wear hats approved by the Troop (the Troop's red hats or scouting related hats) as part of the uniform. Hats are not to be worn during inside activities. Hats should also be taken off during meals when on outdoor activities.

Athletic Wear and Sweat Pants – are clearly discouraged and may not be appropriate from the viewpoint of health and safety or Scout spirit.

Uniforms are required for all Scout functions such as Troop Meetings, Court of Honors, etc. (except for troop fund-raisers). This includes transportation to and from events. The policy is that Class A must be worn to all events but we will allow Scouts to wear Class A or Troop Class B (Red T-shirts) for the ride home.

While not required at this time, we strongly encourage Scouts and Scouters to wear, at a minimum, Class B uniforms at all other times.

At times some adjustment will be made for the above standards. For instance, during certain times (hot weather) it may be decided that the neckerchief is an option, but that may only be made by the Scoutmaster or other adult leader. A standing rule is that during the Super Summer program, Red Troop T-shirts (Troop Class B) and Red Troop Hats will be the uniform of choice.

If the Troop is to deviate from these standards, that information will be clearly communicated in the Event Fact Sheet or the Boy Scout Broadcast (BSB).

WASH

RINSE

SANI

Appendix B - Uniform Insignia Guidelines

Scouts – See inside cover (front and back) of Scout Handbook

Appendix C – Camping List

Use this list as a guide to plan for equipment, the amount and types of clothing, shower/health, and other items needed for an event or campout adjusted for the pending weather, time of year, and length of time to be away from home:

Appendix D - FREQUENTLY ASKED QUESTIONS AND ANSWERS

Frequently asked questions have been divided into the following categories to aid in finding the pertinent information:

Your first contact should always be your Patrol or Assistant Patrol Leader. If a sufficient answer is not obtained, contact a Senior Patrol Leader, the Court of Honor, The “Boy Scout Broadcast,” the Troop Website, or the Scoutmaster, in this order.

If you are a new family you should have a Host/Concierge who can help you with just about anything (and if not immediately, has the resources to get you the information or answer quickly). The name of our Host/Concierge can be found on the Troop Committee page of the quarterly Court of Honor handout.

WHO SHOULD I CONTACT IF I HAVE A SAFETY CONCERN?

The Scoutmaster or a Committee Member immediately!! Safety is very important to us!!

WHAT ARE THE MEANS OF COMMUNICATION WITHIN THE TROOP?

The first line of communication would be the Court of Honor handout, which describes the next four months activities. The second contact would be the Patrol Leader, followed by Leadership Corps and then the adult leaders.

WHO DO I CONTACT IF I HAVE QUESTIONS ABOUT INFORMATION MY SON RECEIVED AT THE TROOP MEETING?

IF THERE ARE CHANGES TO A PLANNED MEETING OR ACTIVITY, WILL MY SCOUT BE NOTIFIED OF SUCH CHANGES?

For camping trips bring your personal items, see Appendix C of the Troop Guide for a comprehensive list, the Troop supplies the rest.

The troop supplies the tents, cooking gear, and other major camping supplies. The meals are provided by the Patrol as organized in advance and the cost is divided equally between the patrol members attending the event. Adults eat with the leadership group and the Troop covers the cost (if you are willing to give up a weekend that is the least we can do).

In general, all communications follow the communication tree discussed in the Troop Guide, page 8.

In addition, if the Racine Unified School District closes because of inclement weather, this automatically cancels any scouting event planned for that evening.

For other events, where the communications tree does not notify you or the school district has remained opened; a final decision will be made at the gathering place for event drivers and participants. The key factor in making a final decision as to if the event will go on as planned are the drivers. We will NEVER place a driver in a position to have to drive themselves, much less Scouts, if they believe the conditions are unsafe. THEIR DECISION IS FINAL.

It is very important to keep the Scoutmaster informed of your intention not to attend an event that you have previously signed up for. Leadership at each event carefully monitors attendance and waiting for someone who is not intending to show up is at best, not courteous to the remainder of the group. KEEP LEADERSHIP FULLY INFORMED OF YOUR INTENTIONS.

Event fee refunds may be available if prompt proper notice is given to leadership prior to the event AND a written statement, addressed to the Troop Committee, is made requesting an event fee refund. Refund of costs previously incurred by the Troop will not be granted (i.e. prepaid tickets to an event.

The Troop Committee will always take into consideration special circumstances, such as a death in the family, or other unforeseen special emergency.

WHEN DO I HAVE TO WEAR MY UNIFORM?

ALL Troop functions unless otherwise stated. To determine which Class (A or B) of uniform to wear refer to Appendix A.

Based on the length and timing of the travel for an event, there are times, as determined by driver (or by consensus of the passengers in a vehicle), the vehicle will stop for gas, supplies, ice cream, or other vital necessities. It is suggested, however optional, that a Scout carry with them on an event $4 to $7 to be able to purchase miscellaneous food or supplies during these stops.

At the Scout's option money may be brought to sporting event outings such as, Brewer's game, Wave game, or other arena/stadium events where concessions are available.

HOW DO THE SCOUTS SIGN UP FOR AN ACTIVITY?

Yes, you can sign-up for events directly over the Internet at the Troop Website.

In addition, many Troop announcements are broadcast over e-mail. If you would like to be included, contact the Scoutmaster. The Troop will not use these e-mail addresses for any purpose other than scouting. If you would like to keep your e-mail address private or have any other concerns regarding electronic communications, please contact the Scoutmaster (our webmaster).

HOW DO I PAY FOR THE SCOUTING ACTIVITIES MY SON PARTICIPATES IN?

HOW DOES A PARENT CONFIRM THAT A SCOUT IS SIGNED UP FOR AN UPCOMING ACTIVITY?

Check the roster posted on the board at the Troop Meetings or the Troop Web Page under Member Services.

WHO PLANS THE TROOP PROGRAM, I.E. THE WEEKLY MEETINGS, ACTIVITIES?

The program is planned by the youth of the Troop, the Patrol Leaders and the Leadership Corps.

HOW IS TRANSPORTATION PROVIDED TO AND FROM SCOUTING ACTIVITIES?

The parents of the Scouts in the Troop provide transportation. Each family should plan on assisting at least twice a year.

A Totin Chip is an award earned by a Scout(er) representing their successful completion of Troop 161's training for the use of pocket knifes, fire, and wood tools (ax and wood saw). Before a Scout or adult Scouter can use a pocketknife, fire, or wood tools in the Scout program they must successfully complete Totin Chip training. Successful completion of this training is evidenced by the issuance of a "Totin Chip" pocket card. This card must always be in your possession if using a pocketknife, fire, or wood tools. Complete rules and procedures for Totin Chip are contained in the Totin Chip training guide/rules issued when training occurs.

WHAT IS TROOP 161'S ANNUAL RECOGNITION DINNER? WHY IS IT HELD? WHEN IS IT HELD? WHO SHOULD ATTEND?

The purpose of the Annual Recognition Dinner is to recognize achievements of members of Troop 161, particularly those boys who have attained their Eagle Badge during the past year. The Troop also takes this opportunity to recognize others who contribute to the success of the Troop. The Annual Recognition Dinner is generally held on the evening of the third Saturday in March (alternate date is the second Saturday in March).

In addition to those recognition's approved by the Troop Committee, all boys who have submitted their completed Eagle Scout Application to the Troop Committee Chairman by December 31 of the previous year will be honored. A secondary purpose (and in the event no awards are to be made) is to gather the "Troop Family" for a night of fellowship. ALL Troop Families (current and past) and Eagle Scouts of the Troop are strongly encouraged to attend.

AS A PARENT, WHAT IS MY ROLL IN THE ADVANCEMENT OF RANKS FOR MY SCOUT?

The requirements to achieve the Ranks of new Scout to First Class can be signed off by the parents providing the Scout has a good understand of the requirement.

WHO DO I CONTACT CONCERNING QUESTIONS ABOUT THE RANK ADVANCEMENT OF MY SCOUT?

WHAT IS A SCOUTMASTER CONFERENCE?

A scoutmaster conference is a time when the Scout and the Scoutmaster sit down and talk about how they are advancing and living up to the Scout Oath and Law.

WHAT IS A BOARD OF REVIEW?

A Board of Review is an opportunity for the Board of Review Staff to sit down and evaluate how the program is meeting it goals, both for the Scout and the Troop. This is done by discussing with the Scout how they have grown and how the Troop has served him during the time between rank advancements.

As the Scout finishes any of the requirements for Tenderfoot to First Class Rank he will be eligible to receive an Advancement Bead. Each bead represents one of the requirements for the Rank. The color of the bead is dependent on which rank the requirement is for. For example, if he completes a requirement in the list of Tenderfoot requirements he would get white bead. Second class is green and First Class is red. He can work on any of the requirements for all three ranks at any time. The FOB, which will be distributed when he gets his first bead, is the leather belt loop and lacing upon which the beads are placed.

One thing that is very important is that when a scout completes a requirement he MUST make sure he notifies the Advancement Chairman so the Advancement Chairman can arrange for the bead(s) presentation. If the Scout does not know who the Advancement Chairman is ask any of the adults or other scouts, they would be glad to point him out. As the Advancement Chairman is usually present, the bead(s) (the Fob with the first bead) will be presented either at the same meeting the Advancement Chairman is notified or the next meeting of the Troop.

To become a Merit Badge Counselor contact the SEWI Council Office and ask for the Lighthouse District Advancement Chairman’s name and contact information. This individual helps you through the process, the basic steps of which are:

The Boy Scouts of America program is delivered across the country in units of organization called “councils.” Our Troop is chartered by the Southeast Wisconsin Council of the Boy Scouts of America (SEWI). The council is further divided into districts that support the direct delivery of the program to the youth. SEWI has three districts, Lighthouse, Gateway, and Fox River. The rough boundary of the Lighthouse District (the one that services our Troop) is Racine County, east of Highway I-94.

Scout uniforms can be purchased at the Scout Office in Racine. While we hope you can find everything you need at our council store, two alternatives are:

Shirts, hats, caps, towels, backpacks, or any other item to be worn or used during a scout function must not contain any language, graphics, pictures, or other messages that would be deemed inappropriate when judged against the Scout Oath and Law. Material of this nature will be confiscated for the duration of the scout event/outing and then returned to the parent/guardian of the Scout.

AS A PARENT, WHAT CAN I DO TO ASSIST THE TROOP?

The Troop is always in need of assistance, driving on outings, helping with fundraisers, etc. If you would like to assist the Troop Committee please contact the Troop Committee Chairman.

WHO DO I CONTACT IF I WANT TO VOLUNTEER TO DRIVE THE SCOUTS FOR AN UPCOMING ACTIVITY?

Please call the Troop’s Transportation Chairman and/or indicate your availability on the Event Permission Slip.

WHAT FUNDRAISING ACTIVITIES DOES THE TROOP PARTICIPATE IN?

WHAT CAN I USE MY SCOUT ACCOUNT FOR?

The credit (not money) accumulated in the Scout account is used for scouting expenses. You are allowed to apply this credit to campout/outing expenses. This credit cannot be withdrawn as cash at any time.

WHAT IS THE FUNCTION OF THE TROOP COMMITTEE?

The function of the Troop Committee is to be the backbone of the organization to provide a quality and safe program for the Scouts.

WHO CAN BE A MEMBER OF THE TROOP COMMITTEE AND HOW DO YOU BECOME A MEMBER?

At times the Troop uses the business location of CBTL as an alternate meeting site for Troop Committee Meetings and other miscellaneous functions. CBTL is located at 436 4 Mile Road Racine (near the intersection of 4 Mile Road and Main Street).

ARE THE MOTHERS OF SCOUTS ALLOWED TO PARTICIPATE IN SCOUTING ACTIVITIES SUCH AS CAMPING?

The Troop encourages fathers to be part of the program. It is important for a young man to have good male role models. However, both parents/guardians are welcome to participate. If mothers would like to attend please make sure you let the event organizers know so the leader in charge can make sure the facilities accommodate both male and female leaders. Separate sleeping accommodations must be available for both to attend.

Appendix E - Auto Expense Policy

It is the policy of the Troop to reimburse drivers for their expense when transporting scouts outside the greater Racine/Milwaukee area for Troop outings. It is also important for the Troop to accurately understand its costs in planning for the Troop’s future.

Many families see the absorption of this expense as a donation to the Troop. For this we say “THANK YOU”. We still ask you to complete a Transportation Expense Designation to help us with our accounting. If this is your wish, we can (upon request) provide you with a statement for your donations (which are more than likely tax deductible).

Expense reimbursement will be calculated in one of two ways based on your action:

2. Estimated Expenses based on mileage and tolls as determined by the Troop Transportation Chairman.

PLEASE do not “net” transportation expenses with other expenses (it drives accountants “nuts”).

___ I wish the Troop to credit my scout’s Scout Account (split equally if more than one boy).

___ I wish to be directly reimbursed for travel expenses. The Troop treasurer will pay by check upon receipt of an invoice.

Failure to communicate a request to the Troop treasurer will result in the adoption of option #1 above.

Appendix F - TROOP FINANCIAL POLICIES

It is the Policy of Troop 161 to reimburse Adult Volunteers for reasonable expenses incurred in support of the Troop, such as:

· Travel expenses for events outside the Greater Milwaukee Metro area - See Auto Expense Policy.

· Food and camping supplies needed for the Troop purchased for or during a campout.

If you are uncertain as to if an expense will be reimbursed by the Troop, inquire to the Troop Treasurer PRIOR to making the expenditure.

General - Upon approval of the Troop Committee, local training courses/classes to benefit the Troop conducted by BSA or the local Council and CPR/First-Aid classes up to a fee of $25 dollars will generally be paid for by the Troop. Remember that PRIOR approval of the Troop Committee is required. If you are uncertain as to if an expense will be reimbursed by the Troop, inquire to the Troop Treasurer PRIOR to making the commitment for training.

Troop Talon Leadership Training Program - Boys participating in the Troop's Talon Leadership Training Program are required to pay the fee established for this weekend. The fee covers the cost of transportation and food (the training and supplies are provided at no cost).

National Youth Leadership Training Conference (NYLTC) - Youth are selected to participate in this conference by the Troop Committee at the recommendation of the Scoutmaster and the Leadership Corps. Scouts that successfully complete the conference and complete their NYLTC Project will receive a 50% credit (based on the early registration fee) paid to their Scout Account. (last amended May 12, 2004 – Troop Committee Meeting).

Adult Leader Wood Badge Training - Upon completion of the "Ticket" and awarding of the Wood Badge Beads, the Troop will reimburse the participant the early/discounted registration fee, provided the successful candidate remains an actively participating Troop member.

Scouting is for all regardless of financial status, Financial Assistance is available for any Scout who is unable to be fully involved in Scouts because of financial need. Please let the Scoutmaster or a Troop Committee member know if this help is necessary. Use of this assistance is STRICTLY CONFIDENTAIL

The Troop encourages its members to participate in major High Adventure Outings such as Philmont, National Jamboree, etc. Based on the financial resources of the Troop, the Troop makes every attempt to underwrite a portion of the cost for participants. A final decision, by the Troop Committee, as to the amount of sponsorship of any given event, is made at the time the event is organized.

It is the goal of the Troop to maintain a contingency fund in an amount not less than $2,500 or more than $7,500 to be used to replace an unexpected loss of revenue or as a downpayment if/when the equipment trailers become in need of replacement.

In addition, to maintain the Troops’ tent inventory, the Troop will budget and purchase one tent per year.

The Wreath Sale will continue to be the primary fund-raising activity of the Troop.

If additional fund raising efforts are needed for Scouts who wish to attend Philmont, the National Jamboree, or other high adventure program, the Fund-Raising Chairman is to be contacted. The Chairman, in consultation with the Troop Committee, will assist the Scout to insure that the fund raising is conducted within BSA standards/guidelines, including the completion and submission of a fundraising application to the Boy Scout Council Office. The fundraiser should not conflict with any other Troop activities (campouts, outings, or other events. such as Eagle projects (to the extent they are known and possible).

The Troop Committee must approve donation of Troop funds to the local BSA Council or any other civic organization.

The Troop will encourage Scouts to participate in the Popcorn Sales organized by the Council. 100% of all commissions earned will be credit to the seller’s Scout Account.

The Troop Treasurer will prepare and present an annual budget at the September Committee Meeting. Final budget approval is to be granted at the October Troop Committee Meeting. Refer to each year’s budget proposal for additional detail.

WELCOME TO BOY SCOUT TROOP 161, ST. RITA PARISH!